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Typical Event Planning Problems and Easy Event Planning Solutions

Planning an event is a stressful and overwhelming routine. It is a huge challenge, but with a little help from your event planner, you will definitely get through it. Trust me, they can make your life much easier.

Along the event planning process, you may encounter unexpected circumstances that can need to be addressed immediately. You must learn how to handle these little unforeseen mishaps, scheduling conflicts and vendor-related matters. Read the examples below.

Problem #1: There is very limited space with a difficult layout.

The solution:

Make detailed floorplans to make the most out of the space. Planning everything in essential to make sure that all of your guests will be comfortable enough to move around. Also, if you have some activities, you need to ensure that it can be done in an appropriate space.

Small spaces can make guests feel very cramped, while extremely large venues can have a boring and sterile vibe. You should transform your event venue in a unique way. Incorporate the theme, and see to it that your attendees can mingle without properly.

Problem #2: Attracting a crowd during the winter months.

The solution:

Create a beautiful, inviting atmosphere. It’s true that convincing people to attend an event during the coldest months of the year can be a challenge. Early nights and poor weather can push people indoors. However, with amazing decorations and designs, you can attract people to forget about the weather. Moreover, with the help of social media and email marketing, you can reach out to these who wish to hibernate.

Problem #3: Losing attendees’ attention.

The solution:

This is a problem even an experienced event planner faces. You need to create excitement and intrigue around the event. Of course, guests would love to be welcomed and captivated. Why not post on your social media page during the work week? This can make your potential guests feel enthusiastic about the occasion. This may seem easy, but it is actually one of the biggest challenges in the event planning field. 

If you really want to get hold of your guests’ attention for quite a while, create a sharp, inclusive and intimate design. In case you have performances, break them into videos, graphics and other activities. You wouldn’t want any dead air, or boring minutes.

Problem #4: Uncooperative weather.

The solution:

Uncooperative weather is one of the biggest challenges of every event. Make sure to prepare back-up plan and supplies. Hurricanes and snowstorms can easily close down your event. However, simple rain showers, snowfall and extreme heat can be a bit manageable. Do your homework, and prepare a backup strategy. Go to the supermarket ahead of time for the necessary supplies.

Problem #5: A long list of people in attendance.

The solution:

Prepare crowd control tactics. Is your event big enough to require a meticulous crowd control strategy? If yes, then in a way you should feel happy, since several unexpected guests mean that you did good marketing.

Don’t turn away the rest of the people. Instead, learn how to manage the situation in an efficient, organized way. Protect your guests from unpleasant things. Organize a neat line for everyone, and encourage a stress-free, fun environment.



5 Great Ways to Make Your Wedding Venue Stand Out


The venue is arguably one of the most important parts of a wedding. After all, it is at this special place where you’re going to exchange vows with the love of your life, right? So, every bride and groom will make it a point to choose the venue that is extra special.

With a ton of options out there, how can you make the venue stand out so that you will be the talk of the town once you exchange your “I Dos”? Read on to find out some tips!

1. Get a Good Wedding Planner

The wedding event planner is tasked to make sure that your wedding is going to be extra special. They will be the ones to make the venue stand out, but you have to provide some information that will help them achieve your dream place.

First, tell them what your theme is going to be. Second, what colors do you want to see predominantly at the wedding venue? Third, do you have any flowers, in particular, you want to place on the tables or you just want them to decide for you? Giving them such information can really help make your ideas come into fruition. So, do not be sparse with the details!

2. Have Different Services Ready


If you want to be unique and you want your venue to stand out, make sure to do something different. If most couples prefer one design over the other, choose that “other” design to help make your venue stand out.

Even though you have the need to be unique, do not be too outlandish about it or you will come off as someone who just wants to stand out just for the sake of it. You still want your venue to be different in a way that doesn’t come off-putting.

3. Allow Flexibility

There are just some venue ideas that just do not allow the kind of uniqueness that you want. Therefore, you have to have more room for flexibility by accepting that there are some things that cannot be implemented.

For instance, if your wedding planner tells you that a certain aesthetic does not match the motif, then you do not push through with it.

4. Get a Good Venue with Great Rates

Wedding venues are offered in a variety of prices. You don’t want to choose the cheapest because it might not offer the best services and you do not want ones that are too expensive as it will burn a hole in your pocket.

The best compromise would be to choose a venue that is just in the middle of the price bracket. Look at the actual place and have a gander on the services that they offer and decide if you want to take that venue or not.


5. Ask for Some Suggestions

Although your wedding planner has ways to make your chosen venue stand out more, there is no harm in asking your friends and family for some suggestions. It is safe to ask from them since they’re the ones who know you a lot and they know your personality,your likes and dislikes, among other things.



5 Amazing Wedding Planning Tips

Weddings and engagements are always full of joy, love and plenty of positive possibilities. However, planning a wedding, according to a professional wedding event organizer, is not all about love and happiness. It is a long and challenging process. Are you wondering where to start? These 5 tips will help you start your wedding planning journey.

1. Set a budget.

One of the first things you should do is to set your wedding’s overall budget. You need to contemplate on your priorities to be able to turn your wedding vision to reality.

2. Select your wedding venue well.

If you are planning to book a popular wedding event, make sure to do so at least a couple of years ahead of time. Since locations like these need to be booked in advance, make sure that you are flexible with your dates.

Take note that you can’t book food, beverage, entertainment and accommodation matters until you have finalized the date and location of your wedding event. Make this your top priority. Once you have decided, invest on a wedding insurance.

3. Book your vendors and suppliers.

Now that you have finalized your wedding venue, it’s time to focus on other details. Have you found the right photographer, officiant, cake maker and entertainment suppliers? The best suppliers and vendors are very in demand, so to avoid disappointment, decide ahead of time.

4. Choose the dress.

Deciding on the perfect wedding dress can take time. It will require plenty of fittings, several months apart. Make sure to give your designer and tailors enough time to work on that dream dress. The planning part wouldn’t stop on the dress, though. You also need to finalize your shoes and other accessories.

5. Enjoy your special day.

You may be stressed and overwhelmed, but don’t forget that this is your wedding day, and you should make the most out of your special event. How to get through everything with minimal stress? Plan ahead. Prioritize efficiently. Enjoy the entire experience!

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